HR & Admin Associate

Key Qualifications:

• Bachelor’s degree in Human Resources, Psychology, or any related field*
• Hands-on experience with managing the end-to-end recruitment process
• Possess good knowledge of Malaysian labour laws, regulations and their application
• Possess the ability to communicate effectively with employees/stakeholders in different workplace settings (i.e., physical, virtual or hybrid)
• Possess bookkeeping skills for managing payroll and day-to-day account management
• Detail-oriented and able to solve problems with minimal supervision and guidance
• Proficient with Microsoft Office Suite (Microsoft Word and Microsoft Excel)
• Proficient with productivity and collaboration tools such as Google Workspace, Slack, etc.
• Fluency in Bahasa Malaysia and English (both written and spoken)

Key Responsibilities:

• Manage the entire talent management cycle: job advertisements, pre-screenings, interview arrangements, interviews, shortlisting, hiring, confirmation, salary increment, promotion, job transfer, succession planning etc.
• Internal staff management such as handling payroll calculations and statutory contributions, PTO, and holidays administration, assisting in performance management processes, staff training arrangements, investigating employee issues,   etc.
• Manage and update all employee files with the most up-to-date and accurate information
• Provide and manage the day-to-day operations of the office such as mailing and courier management, staff travel arrangements, issuance of memos & letters and other related administrative tasks
• Ensure compliance of company HR procedures with current laws and regulations
• Keep up to date with the latest HR trends and best practices as well as changes to relevant laws and regulations
• Assist the Chief Executive Officer (CEO) on daily administrative, operational, and secretarial tasks